Presenter | Guidelines – Online

CD ADMIN Note – This page is set up for one presentation type only. This way you can control which dropbox link/folder the presentation is uploaded into. Duplicate this page for each presentation type.

Thank you for presenting at the 2020 Master Conference!

We want to ensure your presentation runs smoothly.
The following guidelines and resources are designed to assist with your preparation and participation.
If you have queries please contact mail@conferencedesign.com.au.

Please upload presentations video by DUE DATE.

PRESENTATION VIDEO UPLOAD

.MP4 FILE - DUE DATE

UPLOAD YOUR PRESENTATION

Ensure your presentation is uploaded no later than 30 SEPTEMBER.

CLICK HERE TO UPLOAD

PRESENTER TOOLKIT

FAQ'S, TECH INFORMATION, TIPS & TRICKS

VIEW TOOLKIT

CLICK HERE TO VIEW THE TOOLKIT

XXXX Presentations will be XXX minutes in duration, plus 10-15 minutes for live questions and changeover.

XXXX Presentations will be pre-recorded.

You can record your video using the software you feel most comfortable with. If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom, for more visit the Presenter Toolkit via the link above.

Presentation recordings should not exceed their allocated time.

Presenters are required to upload their presentation as a single MP4 file via DropBox no later than DUE DATE. This will allow us time to check your file and prepare your presentation for delivery via the online conference portal.

If you have any concerns about pre-recording your presentation or providing your file to us by the deadline please contact mail@conferencedesign.com.au

BEFORE THE CONFERENCE

Record your presentation

Record your video using the software you feel most comfortable with.

If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.

Keep your presentation recording to your allocated time slot. If you go over time you will be required to edit and re-submit by the deadline.

Recordings need be provided to the Conference Managers in MP4 format. Should your presentation be received in a format other than MP4 you will be asked to resubmit in an MP4 format.

If you have limited online presentation experience or are looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at Presenter Toolkit.

Visit the Presenter Toolkit

Upload your recording - DUE DATE

DUE DATE

Recordings must be provided to Conference Design:

In MP4 format.
As a single file. Multiple files will not be accepted.
Submit via the conference Dropbox link.
Files to be named: presenter name, day, session and time of your presentation (First. Last_Day_Session_Time).

If making changes, always ensure to upload the latest version. Each upload is stamped with date/time so we will only use the latest version uploaded to the system.

Failure to submit your recording by this deadline will result in your presentation being withdrawn from the program.

CLICK HERE TO UPLOAD YOUR PRESENTATION

Log into the conference portal

Presenters will have access to the online conference portal approximately XXXX before the event. We recommend presenters log in early to:

Familiarise yourself with the presenter dashboard
Check session information including your abstract and biography
Upload a photo of yourself
Familiarise yourself with the Live Q&A feed
View any handouts you may have provided in advance
Preview your pre-recorded presentation (if applicable).

DURING THE CONFERENCE

Log in early

We recommend presenters log in early on the day of their presentation. This will allow you to:

Familiarise yourself with your equipment and make sure everything is in good working order (ie microphone and camera working, plenty of battery if using a laptop, stable internet connection).
Review your online content (presentation video and handouts if supplied).
Familiarise yourself with the Live Q&A feed.
Connect with your fellow presenters (if you are co-presenting you will be able to connect with your fellow presenters via the presenter chat).
If you have any issues or queries, you can connect with the support team through the Control Room Chat or log a Live Support ticket.

During your session

Presenters should be logged in 10 – 15 minutes prior to the commencement of their presentation.

Presentations will automatically commence at the nominated start time. There is no need for presenters to start or activate their talk.
The main reason for presenters to be online is to participate in live Q&A with audience members.
Audience members can type questions into the Live Q&A box at any time.
Presenters are able to answer questions via text throughout the presentation, or save responses to the end.
Presenters are able to moderate questions – by doing so, the audience will only see answered questions.
Audience members and presenters will also be able to participate in a discussion forum throughout the presentation. The discussion forum should be used for general discussion, with questions for presenters asked via the Live Q&A feed.
Presentations, Live Q&A and the Discussion Forum will end immediately at the advertised time. There will be a timer counting down to the end of the presentation.
Delegates will be able to log back into the presentation to view the recording “on-demand”. Live Q&A and Discussion Forum content will also be available.
At the conclusion of the presentation, presenters can go back to the timeline and participate in the conference as usual.

Live support

Live support will be available throughout the conference opening hours and will include dedicated IT/AV support.

Should presenters require assistance at the time of the conference they should contact support by:

Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team members will respond as quickly as possible.

PUBLICATION OF PRESENTATIONS

Availability of presentations following the convention
Presentations (live and pre-recorded) will be made available to registered delegates for viewing in the AESC Online Portal following your presentation for one month unless you advise otherwise. Any additional files authors choose to share, as well as live Q & A/panel discussions will also be available to view during and after the presentation. Access to the Portal will be password protected and limited to convention registrants.

If presentations are to be used or published in any other format or forum, your specific consent will be requested.

Copyright
Please ensure you have permission to use any images, music or content within your presentation. If you do not have copyright permission, your presentation will not be able to be used or published. Do not include any images copied from the internet. Getty Images and other image agencies crawl the internet looking for images that have been copied without the appropriate licences.

Copyright ownership
Consenting to have your presentation available in the portal or used in an alternative publication will not affect your ownership rights. The convention committee, the GSA or Conference Design will not acquire the ownership rights of your presentation should you agree for it to be included or used.

Will people be able to record or download my presentation?
During the registration process, delegates must acknowledge and agree to the virtual convention Terms & Conditions, which include strict rules around unauthorised photography and recording of convention material. While these measures can be taken, we cannot enforce this rule in an online environment. The assumption should be made that participants may indeed take unauthorised photographs, screenshots, audio, or video recordings, therefore you may wish to adjust the content of your presentation accordingly.

Presentations in the portal are available only to view and cannot be downloaded.