Acceptance of terms & conditions
Conference Design Pty Ltd, members of the organising committee and the host organisation are collectively referred to as the Organisers.
The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.
By submitting a sponsorship and/or exhibition booking you are accepting these terms and conditions.
Acceptance of bookings
Conference Design will issue a tax invoice once a sponsorship and exhibition application has been submitted.
Any advertising is not an offer of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.
Goods and Services Tax (GST) & currency
All costs exclude Australian Goods and Services Tax (GST) and listed in New Zealand Dollars (NZD)
Payment
Payment is required within 14-days of Conference Design issuing your tax invoice.
Sponsorship and exhibition entitlements, do not commence until payment has been received.
Cancellation of your sponsorship &/or exhibition booking
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.
Cancellation or postponement of the conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.
If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.
An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.
Disclaimer and charges
Every effort has been made to present all the information accurately, however, no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.
The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.
Exhibition floor plan
Exhibitors will be listed in alphabetical order, under their respective sponsorship tier.
Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under this one name and all correspondence will be sent to this person.
Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. The Organisers may request a certificate of currency.
Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.
Supply of goods and services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.
Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition areas.
Delegate list
The delegate list will be supplied on the Conference Platform at the time of the conference and will include name, organisation and state. The list provided will exclude names that have not provided their consent.
Interactive exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.