Online Session Chair | Guidelines

Thank you for chairing a session at the 2021 ANZSEBP Conference

The following guidelines and resources are designed to assist with your preparation and participation in chairing your session.

If you have queries please contact mail@conferencedesign.com.au.

In Conversation Panel presentation sessions will consist of 20-minute pre-recorded presentations, followed by 10 minutes of live facilitated panel Q&A with all presenters from your session.

Short Shot Oral presentation sessions will consist of 10-minute pre-recorded presentations, followed by 5 minutes of live facilitated panel Q&A with all presenters from your session.

Perspective presentation sessions will consist of 5-minute pre-recorded presentations, followed by 5 minutes of live facilitated panel Q&A with all presenters from your session.

HOW WILL THE SESSION RUN

Please ensure you join your session 30 minutes prior to the commencement time to meet with your session host and the presenters in your session. Your session host will run through the technical aspects with you and ensure your camera and microphone are operating correctly.

The session will consist of an introduction from you, the chair, followed by the pre-recorded presentations being played one by one. In between each presentation, you will run a live Q&A with the presenter then introduce the next presentation.

Opening the session:

  • Welcome delegates to the session and introduce the first presentation (presentation title, presenter and short biography of the presenter)
  • Remind delegates to put any questions they have for the presenters in the Live Q&A box to the right of their screen. Remember to ask them to put the presenters name at the start of the question so you know who you will be directing it to when the time comes for the Q&A panel.
  • Your session host will then play the first pre-recorded presentation.

During the session:

  • In between each presentation, your session host will “push” you to the main stage for the live Q&A and to introduce the next presentation (presentation title, presenter and short presenter biography).
  • It is a good idea to have a question or two of your own in case there are none forthcoming from the audience

Closing the session:

  • At the top of your screen, you will see a countdown clock that will assist you in knowing when the session is due to end.
  • We recommend wrapping up live Q&A when there is roughly one minute left on the clock. This should allow enough time for the presenters to finish their discussion, and any closing thanks and remarks to be made.
  • Once the countdown clock has finished the session will no longer be live. Your session host will end the broadcast and you will be able to leave the session and continue with your day!

Please note: your session host will be in charge of playing the pre-recorded videos and pushing you to and from the main stage for introductions.